City Clerk

About the City Clerk's Office

The City Clerk’s Office performs administrative duties for the City of Baldwin City. The City Clerk’s Office maintains control of all municipal, personnel, and legal records. The City Clerk's Office coordinates requests for records in accordance with the Kansas Open Records Act . The City Clerk’s Office has a substantial amount of public contact regarding the furnishing of information concerning city ordinances and policies. 

Work assignments are prescribed in state statutes and city ordinances and received from the City Administrator, the City Council, and citizen requests. The City Clerk’s Office handles important, confidential documents that relate to city policy and collaborates with the City Administrator in order to carry out the goals set by the City Council.

Request for open records

Freedom of Information Officer: 

Glenn Rodden, City Administrator- grodden@baldwincity.org

Records Custodians:

(a)      City Clerk - All public records kept and maintained in the city clerk's office and all other public records not provided for elsewhere in this section.

(b)     City Treasurer - All public records not on file in the office of the city clerk and kept and maintained in the city treasurer's office.

(c)      Chief of Police - All public records not on file in the office of the city clerk and kept and maintained in the city police department.

(d)     Fire Chief - All public records not on file in the office of the city clerk and kept and maintained in the city fire department.

(e)      City Attorney - All public records not on file in the office of the city clerk and kept and maintained in the city attorney's office.

(f)      Clerk of the Municipal Court - All public records not on file in the office of the city clerk and kept and maintained in the municipal court.

Quick Links

  1. Douglas County Clerk's Office
  2. Douglas County Appraiser's Office
  3. Douglas County Register of Deeds

Contact Us

Laura Hartman

Laura Hartman, CMC

lhartman@baldwincity.org

Phone: 785.594.6427 

Fax: 785.594.6586

Mailing Address

City of Baldwin City

P.O. Box 86

Baldwin City, KS 66006